Fill Out a Valid Da 31 Form

Fill Out a Valid Da 31 Form

The DA 31 form is a request and authority for leave used by military personnel. It ensures that service members can formally apply for various types of leave, including chargeable and non-chargeable absences. Completing this form accurately is essential for maintaining proper leave records and obtaining necessary approvals.

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Fill Out Da 31 Here

The DA Form 31, officially titled "Request and Authority for Leave," serves as a crucial document for military personnel seeking to take time off from duty. This form is governed by the Privacy Act of 1974 and is essential for ensuring that requests for leave are processed in accordance with Army Regulation 600-8-10. It collects vital information about the service member, including their name, rank, and Department of Defense identification number, as well as details about the type of leave being requested. Options range from chargeable leave, such as annual or emergency leave, to non-chargeable leave, which may include circumstances like environmental morale leave or terminal leave. The form also requires specific dates for the requested absence and the total number of days sought. It includes sections for signatures from the requestor, their supervisor, and the approving authority, ensuring that all necessary approvals are documented. Additionally, the DA Form 31 allows for remarks and provides a structured process for managing leave requests, thereby facilitating clear communication and accountability within military operations.

Document Properties

Fact Name Details
Form Purpose The DA 31 form is used to request and authorize leave for military personnel.
Privacy Act Compliance This form is subject to the Privacy Act of 1974, ensuring personal information is protected.
Governing Regulation For guidance on the use of this form, refer to AR 600-8-10, which outlines leave policies.
Requestor Information Part I of the form requires the requestor's name, DOD ID, rank, and leave address.
Types of Absence The form includes various leave types, such as chargeable, non-chargeable, and combinations of both.
Signatures Required Signatures from the requestor, supervisor, and approving authority are necessary for processing.
Previous Editions The current version is DA Form 31, dated June 2020. Previous editions are considered obsolete.

Key takeaways

  • Understand the Purpose: The DA 31 form is used to request leave from military duty, and it is essential to fill it out correctly to ensure your request is processed smoothly.
  • Privacy Act Compliance: This form is subject to the Privacy Act of 1974, meaning personal information must be handled with care.
  • Complete All Required Fields: Fill in your name, DOD ID, rank, and other personal details accurately to avoid delays.
  • Specify Leave Type: Clearly indicate whether your leave is chargeable or non-chargeable and select the appropriate type of absence.
  • Include Dates: Provide the start and end dates of your requested leave, along with the total number of days requested.
  • Signatures Are Crucial: Ensure that all required signatures are obtained, including those of your supervisor and the approving authority.
  • Check for Updates: Always use the most recent version of the DA 31 form to ensure compliance with current regulations.

Da 31 Example

Important Facts about Da 31

What is the DA 31 form used for?

The DA 31 form, officially known as the Request and Authority for Leave, is used by military personnel to request leave from duty. This form helps document the type of leave being requested, whether it’s chargeable or non-chargeable, and provides essential information for approval processes. It ensures that all necessary details are captured, making it easier for supervisors and approving authorities to manage leave requests efficiently.

Who needs to fill out the DA 31 form?

Any military service member who wishes to take leave must complete the DA 31 form. This includes active duty members, reservists, and National Guard personnel. The form must be filled out accurately to avoid delays in processing the leave request. Supervisors may also sign on behalf of the requestor if they are unavailable, ensuring that the process remains smooth.

What information is required on the DA 31 form?

The DA 31 form requires several key pieces of information. This includes the requestor's name, DOD ID, rank, leave address, and organization details. Additionally, the form asks for the type of absence, the dates of requested leave, and any relevant signatures from supervisors and approving authorities. Providing complete and accurate information is crucial for timely approval.

What are the different types of leave that can be requested on the DA 31 form?

The DA 31 form allows for various types of leave requests. These include annual leave, emergency leave, environmental morale leave, and terminal leave, among others. Each type serves a specific purpose, such as personal time off, urgent situations, or post-service transition. It’s important to select the correct type to ensure proper processing and compliance with military regulations.

How is the DA 31 form submitted?

After completing the DA 31 form, the requestor must submit it to their supervisor for review. The supervisor will then sign the form, indicating their recommendation for approval or disapproval. Once the supervisor has signed, the form is forwarded to the appropriate approving authority for final action. Each step must be completed in sequence to ensure the request is processed efficiently.

What should I do if my leave request is denied?

If your leave request is denied, you should first seek feedback from your supervisor or the approving authority. Understanding the reasons behind the denial can provide clarity and help you address any issues. If necessary, you may consider submitting a new request, ensuring that any concerns are addressed. Open communication is key in these situations to find a suitable resolution.

Documents used along the form

The DA Form 31 is an essential document used by military personnel to request leave. However, several other forms and documents may accompany it to ensure a smooth leave process. Below is a list of these forms, along with a brief description of each.

  • Leave and Earnings Statement (LES): This document provides a detailed breakdown of a service member's pay, allowances, and leave balance. It is crucial for verifying accrued leave before submitting a leave request.
  • DA Form 4856: Known as the Developmental Counseling Form, this document is often used to record counseling sessions regarding a service member's performance or behavior. It may be relevant when discussing leave requests in the context of a member's overall conduct.
  • DA Form 2-1: This is the Personnel Qualification Record, which contains vital information about a service member's career, training, and assignments. It can be useful for supervisors when reviewing leave requests.
  • DA Form 4187: This form is used for personnel actions, including requests for changes in duty status. If a service member is seeking a change related to their leave, this form may be necessary.
  • DA Form 600-9: This form is the Body Fat Content Worksheet, which may be required for service members undergoing body composition assessments. It can be relevant if leave is requested due to fitness-related issues.
  • DA Form 3349: This is the Physical Profile Form, used to document a service member's medical condition and limitations. It may support a leave request based on medical needs.
  • Last Will and Testament Form: To ensure your assets are distributed according to your wishes, consult the comprehensive Last Will and Testament preparation guide.
  • SF 86: The Standard Form 86 is used for background investigations. While not directly related to leave, it may be necessary for personnel applying for sensitive positions or clearances during their time off.
  • DA Form 7500: This form is used for reporting and documenting a service member's travel and transportation. It may accompany leave requests when travel is involved.
  • DA Form 31-1: This is a supplemental form that may be required for specific leave types, such as emergency leave. It provides additional information needed for processing the request.

Understanding these accompanying documents can help ensure that the leave request process is completed efficiently and accurately. Each form serves a unique purpose, and being prepared with the necessary paperwork can lead to a smoother experience for all involved.

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Dos and Don'ts

When filling out the DA 31 form, it's important to follow certain guidelines to ensure your request is processed smoothly. Here are some things to do and avoid:

  • Do: Provide accurate personal information, including your name and DOD ID.
  • Do: Clearly indicate the type of absence you are requesting.
  • Do: Double-check the dates for accuracy, ensuring they are in the correct format.
  • Do: Sign the form and include the date of your signature.
  • Don't: Leave any required fields blank; incomplete forms may delay processing.
  • Don't: Use abbreviations or unclear terms that may confuse the reviewer.